Today I made the monumental error of trying to authenticate myself to work.com. Half an hour, two email accounts, a pair of password databases, and a missing-in-action password-reset email later, I collapsed defeated. I will be emailing my quarterly feedback to my colleagues instead. I tell you, password management needs to be killed with a knife.
This is out of control.
I grant that passwords are an insufficiently strong form of authentication. In time, Persona might wipe them all—or at least the web-based ones—off the face of the earth, putting all our eggs in the baskets of our email providers (which has its own problems). But for now, I've got more password databases than a reasonable person might have passwords, and it's getting worse by the day. This moment, I have before me 3 databases: a commercial one containing 236 entries; a Mac Keychain with 458; and Firefox's, with another 270. This is only on a single computer, mind you; there are various half-synced, slowly diverging copies scattered about on other devices, and it is rare that a password pulled arbitrarily from any one of these works on the first try. The Keychain generously offers 6 or 7 duplicates for many accounts, and I have to manually scan the mod dates to have any hope of success. This is beyond insane.
How did we get into this mess?
The ideal place for password management is, of course, in the OS. There, it can…
- Work across applications and protocols
- Know when to evict encryption keys from RAM
- Track which applications have access to which entries and guarantee the process hasn't been tampered with since access was granted
It also doesn't hurt to have the motivational nudge of the API provider behind a password storage standard.
Though Apple made a promising start with its Keychain, it has since squandered every inch of its lead in this space. Mobile Me provided Keychain syncing across machines (though of dubious accuracy and at an additional $100 per year). iCloud provides none. Older versions of 1Password stored their data in the Keychain's single-file format, which made syncing treacherous. Newer ones abandon it for a custom, multi-file format which can be synced more easily. The rats have left the ship, and my Keychain entries are noticeably moister each time I use them.
It is a shame that Apple has no apparent interest in bringing the Keychain up to snuff, as nothing else provides the smooth integration made possible by its privileged place in the OS. Firefox Sync, LastPass, and Persona are all limited to web-based passwords. And more general databases like 1Password and PasswordWallet are still cumbersome in their ability to remember and auto-fill non-web credentials: ssh, SFTP, wifi, mail, calendar, and encypted disk images. The world is more than the web.
The cross-platform curse
Because every third-party tool is decidedly more at home on one OS than the others, we end up in the insufferable position of being unable to edit our credentials on one device or another:
- 1Password has been promising edit support on Android "real soon now" for years.
- PasswordWallet has great iOS sync but none on Android.
- KeePassX and LastPass take the diplomatic tack of looking and acting equally abhorrent on all OSes.
The way out
Since we clearly cannot rely on any single party to write a password manager to meet all needs…
- Web and non-web
- First-class support on all platforms and devices
…the obvious answer is a standardized file format we can all share. The Agile Keychain is a pretty darn good swat in this direction. It's just JSON, encrypted with 128-bit AES. It stores one entry per file, so you can use simple tools like rsync to synchronize it. Nobody's claiming any patents on it, and Agile Bits has published a rather nice sketch of the spec.
Why aren't we keeping all our passwords in this?